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Automate Your Applicant Screening Process

Gone are the days of manually reviewing resumes and screening candidates line by line, one at a time. Team Engine auto-screens resumes based on keywords, commute time, experience, licenses and certifications, and their history of job-hopping.

Applicant screening via text message automation
automated applicant screening in Team Engine software

Organize Applicant Resumes

It can be difficult to keep track of a high volume of resumes and applications. Team Engine’s candidate screening software not only checks what has been submitted, but also looks for what’s missing to automatically follow up with the applicant for clarification. Then, Team Engine keeps track of it all—the resume, as well as all communication with the applicant—in one place, on the candidate’s profile in the software.

Keep All Employee Documents in One Place

Screening job candidates is a lengthy process. Recruiters and hiring managers need to keep track of many documents, like background checks, cover letters, pre-interview questions, and reference checks—but Team Engine makes it easy with a robust employee directory that organizes all communication and documents relating to each individual for quick, easy retrieval.

screenshot of an applicant profile in Team Engine with an interest confirmation text that was sent automatically to confirm that the applicant is actually interested in interviewing for the job
I don’t have time to make call after call to screen applicants, so it’s nice to be able to screen applicants via text, and then easily share those responses with hiring managers through the software.
Lara Beckemeier
Vice President of HR & Administration, landesign
An HR Generalist at her desk, happy because she's using Team Engine

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Boost Your Applicant Screening Process with Team Engine

Team Engine integrates seamlessly with your existing HRIS or recruiting platform to help you screen and select the right talent quickly... before your competitors can make them an offer. Streamline applicant screening to speed up your time-to-hire and improve the candidate experience.

To learn more about automating your application screening process, sign up for a Team Engine demo to try it risk-free. What you’ll get:

Job listings on top job boards

Employee referral portal

AI-powered, keyword-rich sourcing for each job listing

Automated application screening to pick best-fit talent

Texting & emailing with applicants

Language translation for incoming and outgoing messages

Full support from our customer success team

Team Engine Feature

Applicant Screening

In the recruitment cycle, applicant screening is the process of reviewing job applicants’ resumes and cover letters to shortlist eligible candidates. Screening applicants is time-consuming, but with the right tool, you can automate and speed up the candidate screening process to get a qualified talent pool more quickly and efficiently.

Team Engine is your comprehensive recruitment partner that empowers you through all the phases of the selection process—from job posting to candidate screening to hiring the right talent. As one of many time-saving strategies our recruitment software enables, you can not only automate the application screening process, but also confirm the applicant's interest in the job as part of the candidate screening automated workflow.

FAQs About Applicant Screening

What is the Screening Process in recruitment?

The screening process in recruitment, often referred to as "applicant screening" or "candidate screening", is an essential phase in the hiring process. It aids in determining the most suitable candidates out of the pool of applicants, ensuring that time and resources are effectively utilized for in-depth interviews and evaluation with only the most serious and qualified candidates.

First, HR professionals sort and review resumes and applications based on the specific skills, qualifications, and experience stipulated for the job position. This is typically the first barrier that reduces the number of prospective employees.

Second, applications that make it past this stage would then be screened through a phone call or a video interview to ascertain their interest in the job and to get a better understanding of their interpersonal and communication skills. Automated software is often utilized to screen applications faster and with increased accuracy. Applicant screening software can quickly compare candidates' resume information to the job requirements to determine their suitability.

Lastly, background checks and reference checks form the final phase of the candidate screening process. It ensures that applicants have no criminal history and verifies the authenticity of the information provided in their resume.

How to screen candidates

Screening candidates is a critical step in the hiring process that determines if the applicant is a suitable match for both the role and the company. While application screening software is commonly used to streamline the process, manual screening is also essential to thoroughly evaluate candidates. To effectively screen candidates, there are specific steps and considerations that should be taken into account.

The initial step in manual screening is to review the applicant's resume and cover letter. This involves assessing their academic qualifications and past experience, but it goes beyond the basics. Hiring managers should delve deeper into the candidate's skill set, examining their compatibility with the role's requirements. Additionally, considering factors such as culture fit, salary expectations, and even commute time can assist in determining the candidate's overall suitability.

Alongside the resume review, conducting thorough background checks is often required. This includes verifying employment history, checking references, and performing any necessary criminal record checks. By doing so, potential red flags can be identified, ensuring that only trustworthy candidates progress further in the hiring process.

Another vital step in manual screening is conducting interviews. This allows hiring managers to assess the candidate's communication skills, problem-solving abilities, and their overall fit within the company's culture. Preparing a structured set of questions and evaluating the responses consistently across all candidates helps to ensure fairness and accuracy in the assessment.

Furthermore, it's important to assess the candidate's motivation and enthusiasm during the screening process. Candidates who demonstrate genuine interest in the role are more likely to be committed and perform well on the job.

It's crucial to have a well-defined hiring and screening process in place to avoid potential mismatched hires. Rushing through or neglecting any of these screening steps can result in hiring the wrong candidate, which can have long-term negative effects on the company. Taking the time to thoroughly evaluate each candidate ensures that the best-suited individuals are selected for the interview stage, minimizing the risk of costly hiring mistakes.

While application screening software plays an important role in the initial sorting of candidates, manual screening is often necessary to make well-informed hiring decisions. By carefully reviewing resumes, conducting background checks, and conducting interviews, companies can effectively identify the most suitable candidates and save valuable time and resources in the long run.

Why is candidate screening important?

Screening applicants allows hiring managers to filter out candidates who do not meet the basic prerequisites of a job, ultimately saving a substantial amount of time and resources. Moreover, it can reveal potential red flags that aren't visible in resumes or job applications. For example, a candidate may have a mismatched skill set or show inconsistencies in their performance history.

Screening job applications goes even further in reducing the likelihood of a poor hire. Besides determining whether a candidate has the right qualifications for a job, it can also reveal if they'd fit into the company's work culture. Specific elements to consider during the screening process include the applicant's professional background, their skill sets, their attitude towards work, and their career aspirations. If these elements align with the role and the organization's culture, then you have potentially found a suitable candidate.

The job applicant screening process helps employers ensure a smooth and efficient hiring process. It eliminates the risk of investing in the wrong candidate, thereby saving the company from potential losses. Further, it aids in maintaining the integrity of the company's brand and business operations, as the chosen candidate will represent the organization's principles and ideals.

Candidate vs Applicant: What's the difference?

An applicant is an individual who has shown interest in and submitted an application for a job. However, being an applicant doesn't automatically deem an individual a candidate for the job opening.

In contrast, a candidate refers to a pre-selected individual who stands out amongst applicants, often shortlisted by recruiters based on qualifications and suitability for the open role. Candidates have essentially passed the preliminary screening posed to applicants and have advanced to the next phase, which may include interviews, additional tests, or other evaluative stages. Therefore, in the realm of employment, all candidates are applicants, but not vice versa.