HR AUTOMATION

Automate the right actions at the right time. Every time.

Streamline HR tasks like employee engagement and communication, ensuring timely actions and eliminating redundancies.

HR automation software
Text message surveys to increase response rate
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Automatically engage applicants throughout the hiring process

Engage New Applicants

In today’s competitive market, the best candidates are quickly hired. That’s why timely responses are crucial for recruitment process success.

With Team Engine’s HR automation software, pre-screen candidates by asking about pay expectations, relocation plans, or why they’re interested—all before competitors have seen their resume. This gives you a competitive edge by engaging top talent first.

Interview Confirmations & Reminders

Team Engine customers report significant improvements in interview show rates after implementing automated interview scheduling workflows. Set message frequency and content, and our system takes care of the rest, ensuring interviews stay on track.

Our AI-powered alerts and reminders drastically reduce no-shows, saving time and improving efficiency. This allows you to focus on finding the right fit without constant follow-ups.

Automated interview confirmations and reminders
HR automation software user quote
Team Engine changed the way we communicate. The biggest benefit is automatically text messaging candidates about their interview times; we see more showing up on time and it has improved the way we recruit.
Terrie M.
Critical Systems, Inc.  (manufacturing)
human resources employee using HR automation software
Schedule Time-Sensitive Announcements

Schedule Time-Sensitive Announcements

Whether you’re sending time-off reminders, open enrollment notices, or updates about the company picnic, some messages are better scheduled for later.

With Team Engine’s HR automation tool, you can pre-schedule messages for a specific date and time. This ensures communications are sent when they’re most relevant, such as notifying overnight workers at shift end or reminding staff of important deadlines.

Communication Workflows Based on Employee Milestones

When employees reach key milestones (like 30, 60, or 90 days for a new hire), you can automatically send them congratulatory messages, request feedback on their onboarding process, and provide reminders.

Celebrate anniversaries and birthdays with HR process automation that also notifies managers. This approach fosters a positive culture, showing employees their contributions are recognized and valued. Automated milestone messages enhance employee engagement and retention.

Communication Workflows Based on Employee Milestones
HR automation software user quote
We have seen that if we do not communicate with an applicant right away and get them in for an interview quickly, they will have already accepted another position by the time we reach out. With me in the driver seat, I make sure we are being as fast as possible.
Brittani A.
Suncup Juice (food manufacturing)
HR automation software user quote
We all have a million things we're trying to do during the day, so it's easy to forget to follow up with applicants. The simplicity of communicating with applicants has been a total game changer for us.
Kerri S.
Stonehenge of Utah (healthcare)

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Automate Redundant Tasks with Team Engine.

With Team Engine, you get a powerful solution tailored to your needs, combining seamless recruitment with dynamic communication. Elevate efficiency and satisfaction—experience the future of workforce management with Team Engine!

Sign up for a demo and trial to give Team Engine’s automation features a try. You’ll get full access to the software including:

1:1 texting with all employees

Group announcements for your entire staff, or a segment of staff

Language translation for incoming and outgoing messages

Automated & customized communication workflows

Our full suite of recruitment marketing automation tools

Full support from our customer success team

Team Engine Feature

HR Automation for Streamlining Workflows

Transform your HR processes and internal communication with HR automation software that takes the burden off manual tasks. By automating human resources functions like candidate pre-screening, interview scheduling, and follow-ups, you can drastically speed up your recruitment process and ensure you’re connecting with top talent faster than your competitors.


Beyond hiring, HR automation helps keep your field and factory teams informed and engaged. Automatically send crucial updates, safety alerts, or shift changes exactly when needed, ensuring clear communication across departments and reducing the risk of missed messages or confusion.

HR professionals can also use automation to celebrate milestones like work anniversaries or birthdays, delivering personalized messages that recognize employee contributions and boost morale. These automated touches enhance the overall employee experience by making sure no significant dates are missed and fostering a positive workplace culture.

With HR process automation, you can also streamline tasks like time-off management, benefits administration, and offboarding. From day one in the onboarding process to the final steps of offboarding, automation simplifies and enhances every interaction.

HR automation tools like Team Engine save your HR teams valuable time by eliminating repetitive, time-consuming tasks and allowing them to focus on strategic initiatives like performance management and employee retention. This powerful workflow automation ensures you run a more efficient, proactive, and engaged workplace while improving overall productivity.

FAQs About Automation

What is HR automation?

HR automation refers to the use of technology to streamline and automate HR tasks and processes, reducing the need for manual effort. This can include everything from recruiting, onboarding, and performance management to time-off tracking, benefits administration, and employee engagement. By leveraging HR automation software, companies can save time, reduce errors, and improve the overall efficiency of their HR departments.

Through automation for HR, routine and repetitive tasks such as sending reminders, managing offboarding, and collecting feedback can be completed automatically. This allows HR teams to focus on more strategic activities like improving the employee experience and fostering better workplace culture. As a result, HR process automation can lead to higher productivity and engagement across the organization.

What HR tasks can be automated?

Many HR tasks can be streamlined through HR automation, helping HR professionals reduce administrative burdens. Key areas where automation can be applied include:

Recruitment process: Automating tasks like job postings, candidate pre-screening, and interview scheduling.

Onboarding process: Automatically sending welcome messages, task reminders, and orientation information to new hires.

Employee engagement: Scheduling milestone celebrations like work anniversaries and sending regular feedback surveys.

Benefits administration: Automating enrollment updates and sending reminders about key deadlines.

Performance management: Automating goal-setting reminders and progress tracking.

Record-keeping: Keeping employee data up to date by syncing with HRIS and other HR systems.

By implementing HR automation tools, organizations can improve operational efficiency while creating a more streamlined and engaging experience for employees.

What is employee communication software?

Employee communication software is an HR automation tool that simplifies communication between HR teams and employees. In industries like construction, landscaping, and warehousing, where workers are often in the field or on the floor, this type of software ensures HR departments can deliver important updates efficiently.

Features like automated text messaging, email notifications, and centralized communication channels help keep employees informed about time-sensitive issues such as shift changes, safety updates, and task assignments. By streamlining communication, this type of HR software reduces miscommunication and keeps both field workers and office-based managers aligned.

How does hiring automation work?

Hiring automation uses technology to simplify and accelerate the recruitment process, taking care of repetitive HR tasks like job postings, pre-screening candidates, scheduling interviews, and sending follow-ups.

With HR automation software like Team Engine, the system can automatically filter and sort candidates based on predefined criteria like availability, skills, or location. This saves HR professionals time and reduces manual workload. Automating hiring helps fill high-volume, labor-intensive roles quickly, so you can focus on connecting with the best talent instead of wasting time on tedious tasks.

Can you automate recruiting?

Yes, recruiting can be automated with the right HR automation software. Automation tools handle various stages of the recruitment process, from posting job openings to pre-screening candidates and scheduling interviews.

For industries with high turnover—like construction or janitorial services—automating recruiting is crucial. HR systems can sift through large applicant pools by automating questions about availability, qualifications, and location. This ensures HR professionals can focus on the most qualified applicants, speeding up the hiring process while maintaining a consistent and unbiased approach.

What kind of questions does automated hiring software ask applicants during the pre-screening process?

Automated hiring software asks targeted questions designed to quickly evaluate whether candidates are a good fit for the role. These questions include:

Availability: "Are you available to work weekends or nights?"

Experience: "Have you worked in a similar field or operated similar equipment?"

Location: "Are you able to travel to various job sites or commute reliably?"

Certifications: "Do you hold any required licenses or certifications?"

By automating these initial assessments, HR departments can quickly filter out unqualified candidates, saving time and improving the efficiency of the recruitment process.

Can automation improve employee engagement?

Absolutely, HR automation plays a major role in improving employee engagement by ensuring regular, timely communication. Automation tools help keep employees informed about key updates, recognize achievements, and gather feedback, all without adding extra work to the HR team.

HR professionals can use HR process automation to send automated messages for work anniversaries, performance reviews, or company announcements. This helps employees feel valued and keeps them connected, ultimately leading to a more engaged and satisfied workforce.

What are some examples of automated employee engagement?

Examples of automated employee engagement include:

Milestone celebrations: Sending automated congratulations for work anniversaries or birthdays.

Feedback surveys: Periodically sending out automated surveys to gather employee opinions on their work environment or role.

Training reminders: Automatically notifying employees about upcoming training sessions or deadlines.

Recognition alerts: Sending automated recognition messages for key achievements or performance management milestones.

Automating these aspects helps build a more connected and engaged workforce, while showing employees that their contributions are recognized and valued.

How do automated messages improve employee engagement and retention?

Automated messages enhance employee engagement by ensuring consistent recognition, feedback, and communication. With HR automation, important dates like work anniversaries, new hire milestones, and achievements are always acknowledged, which fosters a positive work environment.

By automating these touchpoints, HR departments can build stronger relationships with employees without the need for manual follow-up. This not only keeps employees engaged but also improves retention, as employees are more likely to stay with companies that prioritize recognition and consistent communication.

What is the future of HR automation?

AI-powered automation will likely play a larger role in predictive analytics, helping HR departments anticipate workforce trends, optimize recruitment, and improve employee retention. Automation for HR will also expand to cover more personalized experiences for employees, ensuring that communications, feedback, and career development plans are more tailored to individual needs.
The future of HR automation will involve even greater integration of AI-powered technologies and smarter automation tools to handle complex HR processes. As HR teams increasingly adopt HR automation software, the focus will shift from simply automating routine tasks to enhancing strategic decision-making.