What Online Onboarding Can Do For Your Company

Online onboarding software offers the key benefits that manual onboarding processes simply can't guarantee: the ability to automate, consistently engage, and easily scale. Learn what an effective onboarding process looks like, plus pick up some ideas for improving your existing onboarding process, or starting from scratch.

Hire Faster & Retain Employees Longer

To win the war on talent, you need a lightning-fast hiring process and a fail-proof system for consistent communication with candidates and employees alike. Team Engine helps you attract more applicants, hire them quicker and—crucially—keep them engaged throughout their tenure.

Find and hire great people

Automate the redundant tasks in your hiring process so you can add value where it matters most.

Motivate and retain quality employees

Get new hires off to a good start with structured one-on-ones and the opportunity to give feedback on the experience.

Execute and continuously improve

Build connectedness across your company to get work done, create efficient processes, and nurture a culture of growth and development.

Capture More Business & Avoid Costly Turnover

Turnover is expensive, decreases productivity, and even leads to loss of business due to capacity. Curb those turnover costs and improve employee retention with Team Engine.

Centralized Recruiting Hub

Accelerate Time-to-Hire

More Engaged Staff

Improve Employee Communication

Inefficient Processes & Poor Communication are Degrading Your Employee Experience

Everyday we talk to companies who are wasting thousands of dollars on job boards, when they could be sourcing more broadly to find the right people; hiring more quickly to beat their competition; and onboarding new hires more effectively. With Team Engine, you can deliver a more engaging experience—beginning to end—for your most valuable company asset.

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33% of employees point to a lack of up-front communication as having the most negative impact on employee morale.

Give your workforce a direct line of communication with leadership that makes it comfortable and easy for them to ask questions. Keep your staff informed (without burdening managers) using Team Engine’s text & email automations.

1 in 3 people check their text notifications within 1 minute.

It’s a lose-lose situation when you work hard to keep your employees involved and informed, but they never see or respond to the messages. Team Engine makes it easy to reach the right people at the right time on the right channel to make sure no one ever misses an announcement again.

96% of job applicants opt in to text message communication.

Team Engine has texting built-in throughout your interactions with applicants, employees, or referrals. You don’t have to use your own cell phone and everyone on the leadership team can see the communication in one place.

Employee turnover costs between $4,00 - $6,000 per employee.

Most attrition occurs within the first 30-90 days, so it’s critical to get employees off to a good start. Team Engine’s built-in automations make personalizing every employee’s onboarding experience a breeze.

Built to Manage an On-The-Go Workforce

Whether you have an HR Department Of One handling all the functions of employees’ tenure, or you’re managing HR teams across multiple locations, or you fall somewhere between—Team Engine was built to help companies just like yours build a distributed, deskless workforce that stays for the long term.

Online Onboarding

Online employee onboarding is the use of digital tools to integrate new hires into an organization's culture and familiarize them with its operational and administrative procedures. This process generally encompasses a wide range of activities, such as:

  • Providing access to essential documentation and resources
  • Conducting virtual training sessions
  • Setting up team introductions
  • Creating personalized learning pathways for professional development
  • Offering ongoing support throughout the initial employment period

A completely virtual onboarding process is usually best suited to white collar industries where remote work is more prevalent. However, by implementing online onboarding tools into their hiring systems, blue collar organizations can create a hybrid onboarding system that streamlines administrative tasks associated with hiring new team members for on-site roles.


Digital platforms can automate various aspects of the employee onboarding process, such as gathering necessary personal information or verifying eligibility requirements. Additionally, automated tools can make it easier than ever to follow up with employees with essential information during and after the onboarding process. As a result, HR professionals can dedicate more time to focusing on crafting meaningful experiences for new hires and engaging with them when they need assistance.

Consistent Engagement

Supplementing online employee onboarding with digital tools allows blue collar organizations to deliver consistent training materials that adhere to industry best practices. By leveraging digital sourcing tools, automated employee engagement, post-boarding surveys and more, blue collar businesses can help new employees gain a comprehensive understanding of company policies and procedures.


Businesses experiencing rapid growth may find it challenging to maintain high-quality induction experiences when relying solely on in-person methods. However, utilizing digital platforms enables organizations to accommodate larger cohorts of incoming employees without sacrificing the quality or depth of their orientation programs.

By automating many manual processes, delivering consistent materials for employee engagement, and improving scalability, employee onboarding software can play a vital role in modern blue collar human resources processes.

Effective Onboarding Process

An effective staff onboarding process is crucial to ensuring that new employees feel welcomed, supported, and equipped with the necessary tools and knowledge for their role. Effective employee onboarding services not only help new hires acclimate to their position but also streamline the transition period, ultimately contributing positively to the company's overall productivity and success.

Plan Ahead

A well-structured onboarding process for new employees can significantly impact their satisfaction levels within the organization. This starts with a new employee onboarding checklist that outlines essential steps such as completing necessary paperwork, setting up email accounts and computer systems, providing an overview of relevant policies and procedures, and arranging introductory meetings with key team members.

Cater to Diverse Learning Styles

Effective onboarding processes often incorporate various methods of learning to cater to different preferences among employees. Some individuals thrive in a hands-on environment where they receive direct guidance from mentors or peers. In contrast, others may find it more beneficial to engage in self-paced learning modules or attend workshops about company culture and expectations. Balancing these different approaches will ensure that all new hires receive comprehensive training tailored to their individual needs.

Provide Ongoing Support

Employee onboarding services should also encompass ongoing support throughout an employee's early months in their new role. This could include regular check-ins from HR representatives or managers who can address any questions or concerns that arise during this period of adjustment. Moreover, providing opportunities for networking and relationship-building between new hires and existing team members can facilitate a sense of belonging within the organization.

Gather Regular Feedback

Incorporating feedback mechanisms into the onboarding process will allow companies to continually refine their approach based on real-life experiences from employees. This might involve conducting surveys or focus groups with recent hires who have completed the process. By gathering insights directly from those involved, organizations can identify areas of improvement while reinforcing successful strategies already in place.

→ Get a sample onboarding plan for new employees

Ideas To Improve Onboarding Process

The onboarding process is a crucial stage for any organization as it sets the tone for an employee's experience within the company. It’s essential to continuously implement new ways to improve onboarding processes and streamline engagement with new hires.


One way to improve the onboarding process is personalizing the experience. Each new hire has unique needs, preferences, and expectations, and companies should tailor their onboarding programs accordingly. This could include customizing welcome packs to suit individuals, assigning mentors based on shared backgrounds, or providing access to personalized learning resources.

Building Connections

It’s also important to foster connections between new hires and their peers from day one. Establishing strong relationships early on encourages collaboration and support among team members, creating a positive work environment. Companies can facilitate this by organizing team-building activities during the orientation period or setting up regular check-ins with colleagues throughout the first few months.

Engaging New Hires

Maximizing engagement during the initial stages is another crucial aspect of improving an employee's entry into a company. By incorporating interactive elements such as games or quizzes into training materials, businesses can ensure that new hires find their learning experiences enjoyable while more effectively absorbing information. Providing employees with opportunities to provide feedback about their onboarding experience can also lead to valuable insights regarding areas with room for improvement.

Leveraging Technology

Implementing technology is another vital strategy for enhancing onboarding processes. With advancements in digital platforms, organizations are now better equipped than ever before to streamline various aspects of these programs. For example, Team Engine can improve the onboarding process at blue collar companies with automated messaging and communication tools for new employees.

It's essential not to overlook the importance of continuous improvement when it comes to creating exceptional employee onboarding experiences. Regularly soliciting feedback from new hires regarding the effectiveness of onboarding processes can help identify the areas that require adjustments.

How To Automate Onboarding Process

Automating the onboarding process can be a transformative experience for organizations in many industries. Technology can help streamline and simplify the steps involved in acclimating new hires to their roles, saving companies time, bolstering efficiency, and improving overall employee satisfaction.

Automation Benefits for Organizations

An automated employee onboarding process that leverages technology like human resource management systems (HRMS), learning management systems (LMS), and artificial intelligence (AI), makes it possible for companies to create effective onboarding plans tailored to their employees’ unique needs.

When implementing automation into a blue collar onboarding process, it's crucial to identify which aspects can benefit most from automation. This may include tasks such as data entry for new employee records, enrollment in benefits programs, or generating personalized messaging for new employees.

By automating these repetitive yet essential activities, organizations can free up valuable time for HR professionals to focus on more strategic initiatives. Additionally, modern onboarding automation software solutions often come equipped with robust analytics capabilities that enable HR leaders to identify top talent and make informed decisions regarding hiring strategies.

Automation Benefits for New Hires

But, onboarding automation is not only about streamlining administrative tasks — it also has a profound impact on ensuring the best employee onboarding experiences from new employees’ perspectives. Automated processes enable organizations to deliver consistent and engaging onboarding content through various channels like email campaigns or self-paced e-learning modules. This approach equips employees with tools and resources that align with their individual learning styles and fosters a sense of ownership over their own personal growth within the organization.

Automating the onboarding process offers numerous benefits to both organizations and new hires alike. By aligning technology solutions with strategic objectives, blue collar companies can create a seamless, engaging experience for employees throughout the hiring process. At the same time, HR professionals can use the time saved through automation to focus on higher-order initiatives that drive business success.

Online Onboarding Solution

As businesses come to rely more and more on technology, it becomes more and more essential to adopt effective solutions for online employee onboarding. Effective online employee onboarding solutions facilitate seamless collaboration between managers, HR personnel, and new hires throughout the whole onboarding process. By providing seamless (even automated) communication capabilities, these platforms introduce a more streamlined process than traditional methods of employee onboarding alone.

In addition, online employee onboarding tools enable companies to automate various aspects of their software onboarding processes — for example, by automatically assigning tasks or learning modules to new hires based on their role or department. Some platforms may even offer pre-built templates or customizable workflows designed specifically for certain industries or job positions. This level of automation not only helps employers save time but also ensures each individual receives consistent training tailored to their unique needs.

→ Get our employee onboarding template

Furthermore, automated platforms allow companies to scale their operations rapidly while maintaining high levels of productivity and team cohesion. By tracking essential onboarding metrics and hiring trends, human resource leaders can continuously improve upon existing practices.

While automated onboarding systems are traditionally associated with white collar companies that maintain fully virtual onboarding processes, blue collar companies can benefit from a hybrid approach. By implementing online onboarding tools alongside traditional processes, blue collar companies can enhance their abilities to attract top talent and cultivate atmospheres conducive to employee success.

If you’re committed to providing a better, more engaging employee experience, Team Engine makes it possible.